Analog Room
Venue Rental Terms & Conditions
Effective Date: October 1, 2026
Thank you for choosing Analog Room for your gathering. We look forward to welcoming you and your guests to our space in the heart of East Austin.
These Rental Terms & Conditions outline our booking policies, payment requirements, and expectations for using the venue. Please review them before confirming your reservation.
1. Reservations & Booking Confirmation
All event rentals are subject to availability and approval by Analog Room.
A reservation is considered confirmed only when:
Event details, including date, time, rental areas, and pricing, have been agreed upon in writing.
The required deposit or full rental payment has been received.
The renter has acknowledged and accepted these Rental Terms & Conditions.
An inquiry, verbal agreement, or tentative date hold does not constitute a confirmed reservation.
Analog Room reserves the right to decline events that are inconsistent with the venue's permitted use, capacity, safety requirements, or operational policies.
2. Payment Terms
A deposit equal to 50% of the total rental fee is required to secure the reservation.
The remaining balance is due seven (7) calendar days before the event.
For reservations made within seven days of the event, payment in full is required at the time of confirmation.
For rentals totaling $300 or less, payment in full is required at booking.
Payments are processed securely through Stripe or another approved payment method.
The booking deposit is applied toward the total rental fee and is subject to the cancellation policy below.
Failure to pay the remaining balance by its due date may result in cancellation of the reservation, subject to the cancellation terms.
Applicable taxes and agreed additional charges will be disclosed in the booking proposal.
3. Cancellation & Refund Policy
We understand that plans sometimes change. The following cancellation policy applies to all direct bookings:
30 or more calendar days before the event: Full refund of rental payments received.
14–29 calendar days before the event: Refund of 50% of rental payments received.
Fewer than 14 calendar days before the event: No refund.
All cancellations must be submitted in writing by email. The date Analog Room receives the cancellation request determines the applicable refund.
Approved refunds will be issued to the original payment method, generally within 10 business days, although processing times may vary by financial institution.
4. Rescheduling
We understand that unforeseen circumstances can affect event plans.
One rescheduling request may be accommodated at Analog Room's discretion, subject to availability.
Requests must be submitted in writing at least 14 calendar days before the scheduled event.
If approved, payments already received may be transferred to a new event date occurring within 90 days of the original reservation.
Rescheduling requests made fewer than 14 days before the event may be treated as cancellations under the cancellation policy.
Any change in rental duration, services, or pricing must be agreed upon before the new date is confirmed.
5. Rental Hours, Setup & Breakdown
Your reservation includes access to the agreed rental areas during the specified hours.
All activities, including vendor arrivals, decorating, setup, the event itself, cleanup, and departure, must occur within the reserved time.
Additional time may be purchased in advance, subject to availability.
Unauthorized use beyond the confirmed rental period may result in additional charges at the agreed hourly overtime rate, calculated in 30-minute increments.
Please coordinate any early deliveries, equipment drop-offs, or special setup requirements with Analog Room in advance.
6. Rental Areas & Shared-Space Use
Analog Room offers full-venue rentals and rentals of designated individual spaces, including the Quiet Room.
Full-venue rentals provide private use of the agreed event areas during the reserved period, subject to any exclusions noted in the booking confirmation.
Individual room rentals provide access only to the specified room and any designated shared facilities. Other areas of Analog Room may remain open to members, guests, or other scheduled activities.
Renters and their guests must respect the boundaries of their reserved areas.
Analog Room staff or authorized representatives may enter rental areas when reasonably necessary for safety, maintenance, operational support, or emergencies.
7. Guest Capacity & Event Supervision
Guest attendance may not exceed the approved capacity stated in the booking confirmation.
The renter is responsible for ensuring that attendance remains within the permitted capacity, including applicable staff, vendors, and other attendees.
The renter or a designated responsible representative must be present throughout the event.
Children must be supervised by a responsible adult.
All guests must comply with venue rules and instructions related to safety, conduct, and use of the property.
Analog Room may require an event or activity to stop if it presents an immediate safety risk or violates applicable law.
8. Food, Beverages & Catering
Outside catering and food are permitted with prior approval.
All caterers and outside vendors must be identified in advance.
Renters are responsible for coordinating catering deliveries, setup, service, and removal within the reserved rental period.
Food service must comply with applicable health and safety requirements.
Any special cooking equipment, open heating elements, or food preparation activities require advance written approval.
Analog Room may offer nonalcoholic beverages or other refreshments through arrangements agreed upon before the event.
9. Alcohol Policy
Alcohol is not included in standard venue rentals.
No alcoholic beverages may be brought onto the premises, sold, served, or consumed without prior written authorization from Analog Room.
Any proposed alcohol service must comply with applicable Texas Alcoholic Beverage Commission requirements, property restrictions, and any relevant licensing or permit conditions.
Analog Room reserves the right to prohibit alcohol at any event.
Written approval of an event does not constitute authorization to serve alcohol unless that authorization is expressly provided.
10. Furniture, Equipment & Property
Analog Room is furnished with books, vinyl records, turntables, audio equipment, seating, artwork, and other carefully selected items.
Renters and guests are expected to treat the premises and contents with care.
Furniture may be rearranged only with advance approval and must be returned to its original placement unless otherwise agreed.
Turntables, audio components, records, artwork, and other delicate equipment may not be moved, disconnected, or operated without authorization.
Renters are responsible for damage caused by themselves, their guests, or their vendors, excluding ordinary wear and tear.
11. Decorations & Alterations
Decorations are welcome when approved in advance and installed without damaging the property.
The following are prohibited unless expressly authorized:
Nails, screws, staples, or permanent adhesives.
Glitter, confetti, or materials that are difficult to remove.
Open flames, fireworks, smoke machines, or pyrotechnics.
Attachments to walls, ceilings, fixtures, furnishings, or artwork that could cause damage.
Structural modifications or installation of equipment affecting the property.
All decorations and rented items must be removed before the end of the booking.
12. Music, Noise & Neighbor Considerations
Analog Room is located within a shared building in a lively East Austin neighborhood.
Events must respect neighboring businesses, occupants, and applicable noise ordinances.
DJs, live musicians, amplified sound systems, and outside audio equipment require advance approval.
Doors, hallways, stairways, and shared access areas must remain unobstructed.
Analog Room reserves the right to require reasonable adjustments to music volume or disruptive activities.
13. Smoking, Prohibited Activities & Safety
Smoking and vaping are not permitted inside the venue.
Illegal substances, unlawful activities, hazardous materials, weapons used or displayed in a threatening manner, and unsafe conduct are prohibited.
Exits, stairways, entrances, fire extinguishers, and other safety equipment must remain accessible at all times.
No event activity may obstruct emergency access or exceed applicable fire and occupancy restrictions.
Renters and guests must follow reasonable safety instructions from Analog Room representatives.
14. Venue Access & Accessibility
Analog Room is located upstairs, with access via an exterior staircase.
Renters are responsible for communicating relevant access information to their invited guests. Guests requiring accessibility accommodations should contact Analog Room before booking so available arrangements and any limitations can be discussed.
Renters should consider guest mobility, equipment transport, and delivery logistics when planning their events.
Parking in the surrounding area may be limited and is not included unless expressly stated in the booking confirmation.
15. Cleaning & Condition of the Space
Standard post-event cleaning is included in the rental fee.
Renters are expected to leave the venue in reasonable condition.
This includes:
Removing personal belongings, event materials, and decorations.
Placing trash in designated receptacles.
Removing food, beverages, and supplies brought by outside vendors.
Returning approved rearranged furniture to